Despite living in a digital world, the office all-in-one printer is still one of the most used office equipment. There will always be a need to print hard copies of documents such as reports, slide decks, and job candidates' resumes, to name a few.
When it comes to choosing a new AIO printer for your business, the plethora of options available can be quite overwhelming. With so many choices on the market, it can be challenging to determine the best all-in-one printer that suits your office's specific needs.
The decision-making process ultimately depends on various factors such as the type of business you run, the size of your office, and the frequency of printer usage. Are you in need of a printer that can handle high-volume printing to enhance productivity? Or is print speed more crucial than cost-effectiveness in your case? Do you require features like scanning, copying, or faxing, or perhaps all of them combined in one device?
In this blog post, we focus on HP's range of all-in-one printers and delve into the pros and cons of five top laser printers from the brand. Keep in mind that the definition of the "best printer" is subjective and can vary based on individual preferences and budget constraints. While a high-budget may lead to a superior AIO printer, those with limited funds can still find a suitable option that meets their requirements.
It's essential to consider that the best multifunction colour laser printer in terms of print quality may not necessarily excel in speed. Similarly, the best black-and-white printer may not offer the same print quality as a mid-range colour laser printer. Therefore, it's crucial to prioritize features that align with your office's specific needs when selecting an AIO printer.
1. HP Colour LaserJet Pro M477fdn
This should be considered when looking for HP's best multifunction colour printer. It’s a multifunction printer with incredibly high-quality print, scan, copy, and fax performance, plus robust, comprehensive security.
Specifications
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Print Speed: Black & Colour (letter): Up to 28 ppm
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Print Resolution: Black & colour (best): 600 x 600 dpi, Up to 38,400 x 600 enhanced dpi
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Copy resolution: 600 x 600 dpi
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Display: 4.3" intuitive touchscreen Colour Graphic Display (CGD) means you can easily manage print jobs directly at the MFP
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Standard connectivity: Hi-Speed USB 2.0 port; built-in Gigabit Ethernet 10/100/1000 Base-TX network port; Easy-access USB
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Paper Handling: 50-sheet multipurpose tray, 250-sheet input tray, 50-sheet Automatic Document Feeder (ADF), 150-sheet output bin - breeze through multipage documents with two-sided printing
What do we love about this AIO printer?
We have this listed as one of HP’s best multifunction colour laser printers due to its use of original HP High-Yield Colour Toner cartridges with JetIntelligence. You can get the most prints for your money while using less energy than competitors.
We also love how this multifunction printer wakes up and prints quickly — no more waiting for it to warm up. You can also easily print from various smartphones and tablets, generally with no setup or apps required. Innovative anti-fraud technology is yet another impressive feature of this laser printer.
Who do we recommend this printer for?
We recommend this AIO printer for small offices with volume print requirements of around 1,000+ pages a month. If features like scanning and copying are used regularly, you’ll find the HP colour LaserJet Pro M477fdn a great fit. The scan feature means you can send digital files directly to email, USB, network folders, and the cloud with preloaded business apps.
The robust admin settings are ideal for a multi-user office environment, which allows admins to easily manage devices and settings using the HP Web Jet admin suite. It's jam-packed and full of essential management features.
With this all-in-one printer, you’ll speed through more tasks while keeping your data secure and protected.
2. HP LaserJet Pro MFP M477fdw
The HP LaserJet Pro MFP M477fdw is a compact colour multifunction printer intended for small offices, offering good output quality and print speed with an excellent set of features.
Specifications
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Print Speed: Black & Colour (letter): Up to 28 ppm
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Print Resolution: Black & Colour (best): 600 x 600 dpi, Up to 38,400 x 600 enhanced dpi
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Copy resolution: 600 x 600 dpi
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Display: 4.3" intuitive touchscreen Colour Graphic Display (CGD) - There are no physical buttons, and all the functions of the device can be accessed through this touchscreen.
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Standard connectivity: Hi-Speed USB 2.0 port; built-in Fast Ethernet 10/100/1000 Base-TX network port; Host USB
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Paper Handling: 50-sheet multipurpose tray, 250-sheet input tray, 50-sheet Automatic Document Feeder (ADF), 150-sheet output bin. This device can scan double-sided documents in a single pass, improving your copying and scanning speeds
What do we love about this AIO printer?
Connectivity is one of the best strengths of the HP LaserJet Pro MFP M477fdw multifunction printer. You’ll find the usual Ethernet, USB 2.0 and wireless connectivity options, but it also includes Wireless Direct and Near-Field Communication (NFC) connectivity. This allows direct connections between mobile devices and the printer by a single touch at the provided hotspot—without accessing the company network.
Who do we recommend this printer for?
We recommend this laserjet printer for small offices where the quality of text documents is essential. Text documents, including those with graphics, print excellently. The detail is clear, crisp and precise. Photo output is poor, but that is to be expected in a laser printer.
This device's recommended monthly duty cycle is between 750 and 4,000 sheets per month. Due to this, it would not suit an office with printing needs greater than this without sacrificing the life and longevity of the machine.
When connectivity is key and you need to print quickly from multiple devices, this is the HP Laserjet printer for your needs.
3. HP LaserJet Pro M426fdw
This monochrome AIO printer does everything well and at high speed. With two-sided printing, the ability to print from a USB drive or wirelessly from a smartphone or tablet, flatbed scanning, faxing, and a two-sided auto document folder, this is a cost-effective machine for a busy office.
Specifications
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Print speed: Letter: Up to 40 ppm black; First Page Out: As fast as 5.4 sec
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Print Resolution: Black (best) 600 x 600 dpi, Up to 4800 x 600 enhanced dpi; Black (fine lines): Up to 1200 x 1200 dpi
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Print Technology Resolution: HP FastRes 1200, HP ProRes 1200, 600 dpi
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Display: 3" (7.5 cm) intuitive colour touchscreen (CGD)
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Standard connectivity: 1 Hi-Speed USB 2.0; 1 Host USB; 1 Gigabit Ethernet 10/100/1000T network; 1 Wireless 802.11b/g/n; Easy-access USB
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Wireless Capability: Yes, built-in Wi-Fi
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Mobile Printing Capability: HP ePrint, Apple AirPrint™, Wireless direct printing, Mopria-certified, Google Cloud Print, Mobile Apps
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Paper Handling: 100-sheet tray 1, 250-sheet input tray 2, 150-sheet output bin
What do we love about this AIO printer?
We love the speed of this HP all-in-one printer. You can count on professional quality at high rates with precision black toner, printing up to 40 ppm with the first page out in as fast as 5.4 sec.
Who do we recommend this printer for?
This printer is perfect for offices that print exclusively in monochrome and need speed in their printing yet require all the connectivity options of the HP LaserJet Pro MFP M477fdw model above. HP's LaserJet Pro M426fdw Multifunction Laser Printer is also ideal for offices that need strong security features, 350-sheet paper input capacity and the ability to have up to 10 users.
4. HP LaserJet Enterprise MFP M527f All-in-One Printer
The HP Office Laser MFP will deliver enhanced productivity, simplified workflows and reduced costs in a larger office.
Specifications:
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Print speed: Letter: Up to 45 ppm black; First Page Out Black: As fast as 5.7 sec
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Print Resolution: Black (best): Up to 1200 x 1200 dpi
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Print Technology Resolution: 300 dpi, 600 dpi, HP FastRes 1200, HP ProRes 1200
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Display: 8.0" (20.3 cm) touchscreen, SVGA LCD (colour graphics), smooth gesture enabled touchscreen
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Standard connectivity: 2 Hi-Speed USB 2.0 Host; 1 Hi-Speed USB 2.0 Device; 1 Gigabit Ethernet 10/100/1000T network; 1 Fax (M527f, M527c & M527z only), Wireless Direct 802.11 b/g/n (M527z only), NFC (M527z only).
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Wireless Capability: Optional, enabled with purchase of HW accessories.
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Mobile Printing Capability: HP ePrint; Apple AirPrint™; Mopria-certified12; Wireless Direct Printing (M527z only); NFC touch-to-print13(M527z only)
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Paper Handling: Input Capacities: 1 x 550-sheet input tray; 1 x 100-sheet multipurpose tray; 3 x optional additional 550-sheet input trays; Up to 650 sheets standard; Up to 10 envelopes labels legal; Output Capacities: 250-sheet output bin; Up to 250 sheets standard labels legal
What do we love about this AIO printer?
Designed for low-energy consumption—thanks to its innovative design and toner technology—this monochrome AIO printer finishes tasks faster. High-speed, high-quality printing up to 45 ppm, plus the multi-level device security, helps protect from threats. It’s also smaller than previous designs allowing it to be positioned in tight places.
Who do we recommend this printer for?
This all-in-one laserjet printer is ideal for SMBs or smaller work teams within a larger enterprise. Printing high-quality pages are faster than ever before, using specially designed Original HP Toner cartridges with JetIntelligence. This printer also has the option of wireless direct, and NFC printing on mobile is easy with just the touch of a button.
In addition, its 2300-sheet maximum capacity means less time spent loading paper. All this and copying, faxing and flatbed scanning as standard. The HP LaserJet Enterprise MFP M527f is an excellent, high-quality, value-for-money AIO printer.
5. HP LaserJet Pro 500 Colour MFP M570dn
As far as the best multifunction colour laser printers go, HP has done well with this laser MFP, offering respectable speed and outstanding graphics quality.
Specifications:
- Print Speed: Up to 31 ppm black, Up to 31 ppm colour
- Scan Resolution (Hardware): Up to 300 x 300 dpi (colour and mono, ADF); Up to 1200 x 1200 dpi (mono, flatbed)
- Copy Resolution: Up to 300 x 300 dpi; Max No of Copies: Up to 99 copies
- Paper Handling: 350-sheet standard paper capacity, split between a 250-sheet input tray and 100-sheet multipurpose tray. Automatic duplexer for printing on both sides of a sheet of paper.
- Standard Connectivity: 1 Hi-Speed USB 2.0; 1 Host USB; 1 Gigabit 10/100/1000T Ethernet; 1 RJ -11 (Fax); 1 RJ-11 (Phone only)
- Monthly Volume (Duty Cycle): Up to 75,000 pages
What do we love about this AIO printer?
This all-in-one laser printer’s ability to print top-quality graphics is one of its best features. The quality is high enough for client presentations, marketing materials and more — all on a broad range of media and in a variety of sizes as well.
Who do we recommend this printer for?
This is an excellent choice of printer for any SMB with average printing needs. Be aware, however, that if you print tiny fonts, the print quality might not be as good as some other models.
The HP LaserJet Pro 500 colour MFP M570dn prints, copies, faxes, and scans. Plus, its ePrint enabled lets you print from your smartphone and tablet virtually anywhere. With its effective speed, excellent graphics quality, and a decent maximum monthly duty cycle, this multifunction printer would be a welcome addition to many offices looking for a reliable colour printer.
HP is also trying to reduce environmental impact with centralized, easy access to custom energy-saving options and printer settings. A bonus is you can easily recycle HP LaserJet toner cartridges.
Key Takeaways
The five HP LaserJet printers on this list are some of the best for small businesses – and even home printers. They are multifunctional, meaning you don't have to buy three or four different devices for each task.
But don’t be deceived into thinking that these printers are good at many things but not excellent at any one thing in particular. Each printer listed here does an excellent job of all the tasks it's built for. Be it the speed of printing, monochrome quality, top-notch graphics, and exceptional print, scan and fax quality.
Any one of these HP LaserJet printers would be a workhorse printer and meet your office needs. But if you need additional help weighing the pros and cons, our team here at innov8 is there to help you through the process from start to finish.
