Managing expenses effectively is crucial to maintaining profitability and operational efficiency. One area where companies can achieve significant cost savings is in their printing needs. Managed Print Solutions (MPS) offer an integrated approach to managing print operations, focusing particularly on reducing wastage and optimizing the use of resources such as ink and toner. Here’s how these services can help businesses save on these often overlooked but critical expenses.
Regular Assessment and Optimization of Print Environment
Managed Print Services begin with a thorough assessment of a company's current print infrastructure. By evaluating the usage patterns and needs of the organization, MPS providers can recommend and implement more efficient printers and multi-function devices that use ink and toner more economically. This optimization often involves replacing outdated, inefficient printers with newer models that offer better yield and lower per-page costs.
Implementing Print Rules and User Policies
One of the key strategies used by Managed print services is the establishment of print rules and user policies. For example, setting default printing in duplex (double-sided) and black-and-white modes can drastically reduce the consumption of ink and toner. Moreover, by restricting colour printing only to necessary documents, companies can significantly cut down on costly colour cartridges, which are more expensive than black ink or toner.
Proactive Maintenance and Servicing
Regular maintenance and timely servicing of printers ensure that these machines operate at peak efficiency. Managed Print Services include routine checks and repairs, which prevent the wasteful use of ink and toner due to malfunctioning equipment. For instance, a poorly maintained printer might use extra toner to compensate for a clogged nozzle or print misalignments, leading to unnecessary wastage.
Data-Driven Usage Insights and Reporting with Paper Cut MF
By leveraging data analytics, print managed services offer detailed reporting on print activities within the organization. These insights help businesses understand and manage their print costs better. PaperCut MF’s administrative and user tools can be securely accessed from anywhere —on the network or through a web browser.
Encouraging Digital Alternatives
With PaperCut MF, you can efficiently manage and secure all print, copy, fax, and scan activities on your MFDs. It allows for mobile printing from Android, iOS, and the Cloud, manages user access based on roles like “marketing” or “finance,” and implements copy quotas and per-page costs. Enhance document security with Find-Me print release and improve device security with user ID or building access card management. Additionally, it supports cash payments in pay-for-print environments.
Ready to optimize your printing operations and save on ink and toner? Innov8 is your go-to provider for the best managed print services in Calgary, Edmonton, Red Deer, Nanaimo, Victoria, Courtenay, Nelson, Kamloops, and Kelowna. Explore our wide range of products, from office copy machines to large format printers, all designed to enhance efficiency and reduce costs. Whether you're looking to lease or buy, Innov8 has the right solution for you.
Contact us today to learn more about how managed print solutions can benefit your business.
